Planning a graduation party can be overwhelming, but it doesn't have to be. With careful planning and organization, you can create a memorable celebration that honors the graduate's achievements and brings loved ones together. In our previous post, From Graduation to Celebration: How to Plan the Perfect Grad Party, we shared some tips for planning a successful graduation party, including setting a budget, choosing a venue, and planning the menu.

Now, we're taking it a step further and providing a timeline for your graduation party planning needs. From sending out invitations to cleaning up after the party, we've got you covered with a step-by-step guide to planning your celebration.

With this timeline, you'll be able to stay on track and avoid any last-minute stress. So, let's get started on planning the perfect graduation party for your loved one!

8 Weeks Before the Party:

• Set a budget: Determine how much you can afford to spend on the party, and break down your budget by category (food, decorations, entertainment, etc.)

• Choose a date: Select a date that works for the graduate and their closest friends and family.

• Determine the guest list: Make a list of everyone you want to invite to the party.

• Choose a venue: Decide where you want to host the party and reserve the space if necessary. PRO TIP: We recommend you find a venue you love before you lock down your date OR start looking well in advance.

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6 Weeks Before the Party:

• Send out invitations: Send out invitations to guests with all the important details, including the date, time, location, and RSVP information.

• Plan the menu: Start planning the food and drinks you want to serve at the party.

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Cadence Catering
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https://cadencecatering.com

Sophisticated Delights
713-515-5021
Info@sophisticateddelights.com
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• Hire any necessary vendors: If you're hiring a caterer, DJ, or other vendors, book them now.

Majestic Events & Entertainment is highly recommended for an awesome party and entertainment!
Majestic Events & Entertainment
Clifford & Janene English
832.398.4192
https://www.majesticeventsandentertainment.com/

4 Weeks Before the Party:

• Plan decorations: Decide on a color scheme or theme for the party and start gathering decorations.

• Order any necessary supplies: Make sure you have all the plates, cups, napkins, and other supplies you'll need for the party.

• Plan entertainment: Choose any games, music, or other entertainment you want to provide for your guests.

2 Weeks Before the Party:

• Follow up with guests who haven't RSVPed: Get an accurate headcount so you can plan the amount of food and drinks you'll need.

• Confirm with vendors: Touch base with any vendors you've hired to make sure they're all set for the party.

1 Week Before the Party:

• Finalize the menu: Make sure you have all the ingredients you need for the food and drinks you'll be serving.

• Clean the venue: Give the venue a thorough cleaning and make sure everything is in order.

• Set up decorations: Start decorating the venue.

Day of the Party:

• Set up food and drinks: Set up the food and drinks so they're ready for your guests.

• Finish decorating: Add any last-minute decorations.

• Enjoy the party: Relax and enjoy the celebration with your guests!

By following this graduation party planning timeline, you can stay organized and ensure that your party is a success. Remember to have fun and celebrate this important milestone with the graduate and their loved ones!