Graduation Party Planning Timeline: Tips for a Stress-Free Celebration
Planning a graduation party can be overwhelming, but it doesn't have to be. With careful planning and organization, you can create a memorable celebration that honors the graduate's achievements and brings loved ones together. In our previous post, From Graduation to Celebration: How to Plan the Perfect Grad Party, we shared some tips for planning a successful graduation party, including setting a budget, choosing a venue, and planning the menu.
Now, we're taking it a step further and providing a timeline for your graduation party planning needs. From sending out invitations to cleaning up after the party, we've got you covered with a step-by-step guide to planning your celebration.
With this timeline, you'll be able to stay on track and avoid any last-minute stress. So, let's get started on planning the perfect graduation party for your loved one!
8 Weeks Before the Party:
Set a budget: Determine how much you can afford to spend on the party, and break down your budget by category (food, decorations, entertainment, etc.)
Choose a date: Select a date that works for the graduate and their closest friends and family.
Determine the guest list: Make a list of everyone you want to invite to the party.
Choose a venue: Decide where you want to host the party and reserve the space if necessary. PRO TIP: We recommend you find a venue you love before you lock down your date OR start looking well in advance.
Your graduation is a once-in-a-lifetime event, so why not celebrate it in a grand style?
BienVenue Events offers a Graduation Promo Package with a stunning balloon garland and an amazing marquee!
Caps off to the class of 2023!
From cap and gown to party gown, let's celebrate at BienVenue Events!
BienVenue Events
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BienVenue Events 〰️
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6 Weeks Before the Party:
Send out invitations: Send out invitations to guests with all the important details, including the date, time, location, and RSVP information.
Plan the menu: Start planning the food and drinks you want to serve at the party.
BienVenue Events highly recommends two of our amazing food vendors who are passionate about their craft!
Cadence Catering
(281) 608-8782
https://cadencecatering.com
Sophisticated Delights
713-515-5021
Info@sophisticateddelights.com
www.sophisticateddelights.com
Hire any necessary vendors: If you're hiring a caterer, DJ, or other vendors, book them now.
Majestic Events & Entertainment is highly recommended for an awesome party and entertainment!
Majestic Events & Entertainment
Clifford & Janene English
832.398.4192
https://www.majesticeventsandentertainment.com/
4 Weeks Before the Party:
Plan decorations: Decide on a color scheme or theme for the party and start gathering decorations.
Order any necessary supplies: Make sure you have all the plates, cups, napkins, and other supplies you'll need for the party.
Plan entertainment: Choose any games, music, or other entertainment you want to provide for your guests.
2 Weeks Before the Party:
Follow up with guests who haven't RSVPed: Get an accurate headcount so you can plan the amount of food and drinks you'll need.
Confirm with vendors: Touch base with any vendors you've hired to make sure they're all set for the party.
1 Week Before the Party:
Finalize the menu: Make sure you have all the ingredients you need for the food and drinks you'll be serving.
Clean the venue: Give the venue a thorough cleaning and make sure everything is in order.
Set up decorations: Start decorating the venue.
Day of the Party:
Set up food and drinks: Set up the food and drinks so they're ready for your guests.
Finish decorating: Add any last-minute decorations.
Enjoy the party: Relax and enjoy the celebration with your guests!
By following this graduation party planning timeline, you can stay organized and ensure that your party is a success. Remember to have fun and celebrate this important milestone with the graduate and their loved ones!